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Constitution
and Bylaws Bylaws
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Section 6. Electronic Meetings. Conducting
Association business via electronic communication.
Association and Board members may use e-mail, chat
rooms, message boards and other means of electronic
communication to facilitate Association business.
Section 6.1. Association discussions.
Section 6.1.a. Notice. Written notice of
Association on-line discussions shall be mailed or
e-mailed to all Association members in good standing
by the Secretary at least 14 days and not more than
30 days prior to the scheduled discussion. Notice
shall include:
Section 6.1.a.1. A designated e-mail list, chat room
or message board with instructions how to access the
list, room or message board;
Section 6.1.a.2. The purpose(s) of the meeting and
the starting and ending dates and times during which
discussion may take place. No other Association
business shall be discussed.
Section 6.1.b. Quorum. No quorum shall be required
for Association discussions.
Section 6.1.c. Voting. No vote may be taken on any
motion.
Section 6.1.d. Minutes. The Secretary shall be
responsible for keeping minutes of these discussions
by using chat room logs, copying messages from the
message board, copying e-mail from the list, or by
taking notes of the discussion.
Section 6.2. Regular Board discussions. A majority
of the Board may designate a regular date, time and
e-mail list, chat room or message board for Board
discussions.
Section 6.2.a. Notice. These regular discussions may
be held without notice but the President shall
publish an agenda at the beginning of each
discussion.
Section 6.2.b. Roll call. The Secretary or President
will take a roll call at the beginning of each
designated meeting period.
Section 6.2.c. Quorum. A quorum for these
discussions shall be a majority of the Board
members. A Board member shall be considered present
if he/she responds within one-half hour in a chat
room or within 24 hours on an e-mail list or message
board.
Section 6.2.d. Voting. Board members may vote on any
properly-made motion during these discussions, but
no such vote shall be valid unless a written copy of
the motion signed by the Board member clearly
indicating the Board member’s approval or
disapproval of the motion is received via mail or
fax by the Secretary within 10 days of the
electronic vote. Board members shall be notified by
mail or e-mail of the results of all balloting.
Section 6.2.e. Minutes. The Secretary shall be
responsible for keeping minutes of these discussions
by using chat room logs, copying messages from the
message board, copying e-mail from the list, or by
taking notes of the discussion.
Section 6.3. Special Board Discussions. Special
Board discussions may be called by the Association
President, Vice President, or by the Secretary upon
receipt of a written request by at least three
members of the board. Such special discussion shall
be held at such date and time and in such electronic
format (e-mail list, chat room or message board) as
may be designated by the person authorized to call
for such a discussion.
Section 6.3.a. Notice. The Secretary shall mail or
e-mail written notice of such meeting at least 14
days prior to the date of the discussion. Any such
notice shall state the purpose of the discussion and
no other business shall be transacted thereat.
Section 6.3.b. Quorum. A quorum for these
discussions shall be a majority of the Board
members. A Board member shall be considered present
if he/she responds within one-half hour in a chat
room or within 24 hours on an e-mail list or message
board.
Section 6.3.c. Voting. Board members
may vote on any properly-made motion during these
discussions, but no such vote shall be valid unless
a written copy of the motion signed by the Board
member clearly indicating the Board member’s
approval or disapproval of the motion is received
via mail or fax by the Secretary within 10 days of
the electronic vote. Board members shall be notified
by mail or e-mail of the results of all balloting.
Section 6.3.d. Minutes. The Secretary
shall be responsible for keeping minutes of these
discussions by using chat room logs, copying
messages from the message board, copying e-mail from
the list, or by taking notes of the discussion.
Section 7. Voting. Each Association member in good standing whose
dues are paid for the current year, and who is
entitled to vote pursuant to Article 1, Section 2,
shall be entitled to vote at any meeting at which
the member is present or by ballot. Proxy voting
shall not be permitted.
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